Born2Cycle — Procurement & Contract Risk Dashboard

Executive Summary

Total Vendor Spend

$4.73M

273 invoices · 25 vendors · FY 2024

Full year

Uncontracted Spend

$454K

10 vendors · zero contractual coverage

Maverick buying

% Without Contract

9.6%

Threshold: >5% triggers review

Above threshold

Suppliers Without Contract

of 25 active vendors · 40% uncovered

Action required

Contracts Expiring (90 days)

Next expiry: Rapha · 364 days

Clear horizon

Value at Risk (90 days)

No contracts in immediate window

No immediate exposure

Top 3 Concentration

48.1%

Giant · Bosch · Shimano · threshold: >50%

Approaching limit

Spend Above Contract Values

$1.41M

4 suppliers · contracts understated

Renegotiate

Month-on-Month Changes

📋

First run — no prior period available for comparison

This is the initial run of the AI Finance Agent for Born2Cycle. No prior-period spend file or dashboard exists to compare against. Month-over-month deltas for maverick spend, uncovered supplier count, concentration, and contract movements will appear here from the next run onwards. Save this dashboard as the baseline for March 2026.

Recommended Actions This Month

Action List — Ranked by Urgency & Financial Materiality

6 actions identified

Critical

Fazua GmbH (V-009) — Establish contract immediately

$322k spend with zero coverage. E-bike systems supplier with no pricing agreement, no terms, and no contractual protection. Largest uncontracted vendor by a wide margin. Every invoice is maverick spend.

$322,410

uncontracted

Critical

Trek Bicycle Corp. (C-005) — Initiate renewal decision now

No auto-renewal. 120-day notice period. Contract expires 09 Jun 2027. Action window opens February 2027 — 11 months away. Given Critical risk rating, renewal strategy should be defined this quarter, not next year.

$580,000

annual contract value

High

SRAM / Giant / Bosch / Shimano — Renegotiate contract values

Four contracts are materially understated. Combined actual spend of $2.76M against combined contracted value of $1.36M. Contracts do not reflect real purchase volumes — commercial terms and pricing protections are not applying to the full spend.

$1.41M

above contracted value

High

Continental AG (C-003) — Begin renewal planning

Critical risk, no auto-renewal, 90-day notice. Expires 09 Aug 2027. Renewal must be initiated by May 2027. Continental is a Tyres & Tubes supplier rated Critical — loss of supply or pricing protection would be operationally significant.

$130,000

annual contract value

High

Assos of Switzerland (V-015) — Establish contract

$63k uncontracted clothing spend. Second largest maverick vendor. No pricing agreement in place for a repeat supplier. Low effort to formalise; higher risk to leave uncovered given spend trajectory.

$63,130

uncontracted

Medium

Rapha Racing Ltd — Fix Vendor ID mapping

Vendor ID mismatch between systems. Rapha = V-025 in contract register but V-014 in spend data. V-025 in spend data maps to Knog Australia (different vendor). Until resolved, automated contract matching will fail for both suppliers.

Data fix

systems alignment

Spend Exposure & Renewal Risk

Maverick Buying — Spend Without Contract

10 vendors · $453,740

#	Supplier	Category	Spend	Share
1	Fazua GmbH V-009	E-bike Systems	$322,410	6.8%
2	Assos of Switzerland V-015	Clothing	$63,130	1.3%
3	Best Buy Business V-020	Electronics	$16,500	0.3%
4	Wahoo Fitness V-012	Electronics	$10,170	0.2%
5	Knog Australia V-025	Electronics	$9,740	0.2%
6	Staples Inc. V-017	Office	$9,630	0.2%
7	UPS Parcel US V-019	Logistics	$8,820	0.2%
8	Sigma Sport USA V-023	Electronics	$6,000	0.1%
9	Bidon & Bidons BV V-022	Accessories	$4,440	0.1%
10	Amazon Business V-021	General	$2,900	0.1%

Contract Renewal Pipeline

0 expiring in 90d · next 6 shown

Supplier	Ann. Value	Expiry	Auto	Risk
Rapha Racing Ltd C-015 · 364 days · 60d notice	$60,000	05 Mar 2027	Yes	Low
Trek Bicycle Corp. C-005 · 460 days · 120d notice ⚠	$580,000	09 Jun 2027	No	Critical
Specialized USA C-007 · 490 days · 90d notice	$650,000	09 Jul 2027	Yes	Critical
Continental AG C-003 · 521 days · 90d notice ⚠	$130,000	09 Aug 2027	No	Critical
Garmin USA C-010 · 521 days · 60d notice	$52,000	09 Aug 2027	Yes	High
SRAM USA C-002 · 551 days · 60d notice	$185,000	08 Sep 2027	Yes	Medium

⚠ Trek (120d) and Continental (90d) require manual renewal — action must precede expiry by notice period.

Supplier Concentration

Top 10 Suppliers by Spend — FY 2024

Top 3 = 48.1% of total · Red = uncontracted

Contracted supplier

No contract in place

Concentration risk arises when a small number of suppliers command a disproportionate share of spend — creating exposure to supply disruption, pricing leverage, and switching costs. Top 3 currently at 48.1%, approaching the 50% watch threshold.

Contracted Value Gap — Where Spend Exceeds Contract

Suppliers Where Actual Spend Materially Exceeds Annual Contract Value

Total gap: $1,405,240 across 4 suppliers

Supplier	Actual Spend	Contract Value	Gap ($)	Gap %	Recommendation
SRAM USA C-002 · Components · Lars Bakker	$482,380	$185,000	+$297,380	+161%	Restate contract to actual volume
Giant Bicycles USA C-006 · Bicycles · Mark de Jong	$951,490	$410,000	+$541,490	+132%	Renegotiate — spend 2.3× contract
Bosch eBike Systems NA C-008 · E-bike Systems · Lars Bakker	$668,630	$340,000	+$328,630	+97%	Review e-bike growth trajectory
Shimano North America C-001 · Components · Lars Bakker	$657,740	$420,000	+$237,740	+57%	Update volume-based pricing tiers

Why this matters: When actual spend exceeds the contracted annual value, the pricing, volume discounts, and commercial terms in the contract may not apply to the full spend. This creates unpriced exposure and weakens the company's commercial position in future negotiations. Suppliers below this table (Trek +6%, Continental +2%) are within normal tolerance and excluded.

Key Observations

$1.4M in spend sits outside contracted commercial terms — renegotiation is overdue

Four contracted suppliers — SRAM (+161%), Giant (+132%), Bosch (+97%), Shimano (+57%) — generated $2.76M of actual spend against $1.36M of contracted value. The gap of $1.41M represents spend that falls outside the pricing, volume, and commercial protections of the contracts in place. Without renegotiation, the company is purchasing at undiscounted or unprotected rates. All four are high-frequency, high-value suppliers where a revised contract could meaningfully improve unit economics.

Fazua GmbH is the highest-priority gap in procurement coverage

Fazua GmbH spent $322,410 in FY 2024 with no contract in place — 71% of total maverick spend and the sixth-largest vendor overall. E-bike systems is a growing category; if this trajectory continues unchecked, Fazua will breach $400K in the next cycle. There is no pricing agreement, no delivery SLA, no liability protection, and no termination clause. Getting a contract in place should be the single highest-priority procurement action from this review.

Trek and Continental require active renewal management — auto-renewal is not an option

Trek Bicycle Corporation ($580K, expires Jun 2027) and Continental AG ($130K, expires Aug 2027) are both rated Critical risk with no auto-renewal. Trek requires 120 days' notice, meaning the decision point is February 2027 — 11 months away. With $710K of annual contract value, Critical risk ratings, and no fallback mechanism, the renewal process for both contracts should be scoped and assigned to contract owners now, not when the notice window opens.